SOS Series 2013-14 No. 1 - Document Preparation & Publication Tools

Topic: Expanding how we use Microsoft® Office Word - Using it to the max!

Duration: 2 hours

Facilitator: Karen Spear Ellinwood, PhD, JD, EdS

Description

This workshop is organized around the most likely to be used productivity functions of Microsoft Word and Publisher. Workshop participant knowledge will determine where we will focus. The first hour of the workshop will address MS Word features and the 2nd hour will address MS Publisher features and the interface of these document preparation and publication tools with other applications or web-based services, such as Adobe and Scribd.com.

This workshop will address the following features and functionality, depending upon participant goals.

Document

• ​Create cover pages

• Modify document styles, headings and special formatting (creating and modifying)

• Templates: Create templates or modify text styles and assign to templates

Formatting & Reference Tools

• Reference

  • Create auto-numbered footnotes and endnotes

  • Generate table of contents, document index, table of figures

  • Style marking: Mark text for inclusion in table of contents or citations or index

  • Mark entries for inclusion in table of references (citations)

  • Create reference library and manage citation styles

• Page Layout

  • ​Page numbering & sections, how do I force page 1 to start after the 1st page? 

  • Using Quick Parts, auto text, document properties and Fields

Multi-person Editing

• How to use "Track Changes"

• Compare document revisions

Forms: Developer Mode to create forms

Insert 

• Files, objects, movies, images, and special symbols (including accent marks)

• Tables

  • Create elegant tables (header rows; special columns; text format and graphic display; sorting; formulas; properties (auto fit; text distribution; row & column distribution)

  • Create template table styles

• Graphics

  • Create or edit charts

  • SmartArt – should I use PowerPoint or Word to create it?

  • Saving SmartArt or other graphics as Png, jpg, bmp?

  • Inserting Screenshots? Which software should I use?

  • Resize graphics without losing proportion

  • Captions (Add and edit captions to figures and tables; Auto-numbering)

Interface with other applications & services

• Interfacing with MS OneNote (screenshot functionality)

• Converting Word docs to PDF (protecting the integrity of documents; publishing online)

• Creating hyperlinks to audio, visual or other virtual materials

• Publication to Scribd.com or other hosting services

Materials

Participants will receive a guide to assist them in practicing these skills at work. Visit the SOS Supplements page on this site.

A note about SOS Workshops